Position Summary The Front Desk Administrator serves as the first point of contact for visitors, customers, and vendors while providing administrative and operational support across departments. This role requires a detail-oriented professional with strong communication skills and the ability to manage purchasing responsibilities for office and maintenance supplies. The ideal candidate has 2–5 years of relevant experience and thrives in a fast-paced, industrial environment. Key Responsibilities Front Desk & Administrative Duties - Greet and assist visitors, customers, drivers, and vendors in a professional and timely manner - Answer and direct incoming phone calls, emails, and inquiries - Maintain front office organization, cleanliness, and professionalism - Manage incoming and outgoing mail, packages, and deliveries - Provide general administrative support to departments as needed - Assist with data entry, filing, and document management Purchasing & Inventory Management - Procure office supplies, shop supplies, and maintenance parts as needed - Maintain inventory levels and reorder supplies to avoid shortages - Coordinate with maintenance and operations teams to identify parts and supply needs - Research vendors, obtain quotes, and ensure cost-effective purchasing decisions - Track orders, verify deliveries, and resolve discrepancies with vendors - Maintain purchasing records, invoices, and documentation for accounting Coordination & Communication - Serve as a liaison between departments, vendors, and external partners - Support scheduling, coordination of meetings, and internal communications - Assist leadership with special projects and operational initiatives Qualifications - Experience: 2–5 years in administrative, front desk, or office coordination roles (industrial or fast-paced environments preferred) - Strong organizational and multitasking abilities - Excellent verbal and written communication skills - Experience with purchasing, ordering, or inventory management preferred - Proficiency in Microsoft Office (Excel, Word, Outlook) - Ability to handle sensitive information with professionalism and discretion Preferred Skills - Experience working in manufacturing, logistics, or scrap/recycling environments - Familiarity with maintenance parts or shop supply ordering - Ability to prioritize tasks and adapt to changing needs - Strong attention to detail and follow-through Work Environment - Fast-paced office within an industrial/scrap yard setting - Frequent interaction with drivers, vendors, and internal teams - May require occasional time spent coordinating with shop or yard personnel Key Attributes for Success - Proactive problem-solver with strong follow-up skills - Cost-conscious mindset when making purchasing decisions - Reliable, dependable, and able to work independently

administrative assistant

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