Application Deadline : 15 November 2026 - 17:00 CET Preferred start date: January 2027 Contract Duration One-year fixed term with possibility of extension or renewal Language Proficiency Fluency in spoken and written English and German, French would be an asset. Location Candidates must currently reside in Austria (minimum three days per week in the Vienna office) Background The Global Initiative Against Transnational Organized Crime (GI-TOC) is an independent civil society organization headquartered in Geneva, Switzerland, with a globally dispersed Secretariat working across 43 countries. Founded in 2013, GI-TOC brings together a global network of more than 810 independent experts and a team of over 150 staff dedicated to understanding and responding to organized crime. Through research, analysis, policy engagement and support to civil society actors, GI-TOC works to deepen understanding of organized crime and strengthen effective, rights-based responses. The GI-TOC works to: - Identify, analyse and map criminal trends and patterns of regional instability, and their impact on illicit flows, governance, development, security, conflict and the rule of law. - Connect and support civil society actors working on organized crime and corruption, and on their links to instability and conflict. - Strengthen local monitoring and analysis of national, regional and international organized crime and insecurity trends. Job Summary The GI-TOC is seeking a highly organized and proactive Governance and Administration Assistant to support the effective functioning of the organization's governance, network, and executive office processes. The role combines administrative coordination, project support, stakeholder engagement, and governance administration, ensuring the smooth operation of Board and statutory processes, Network activities, fundraising coordination, and Executive Office functions. Working under the direct supervision of the Chief of Staff, the Officer will coordinate across teams, maintain key organizational records and systems, support meetings and internal processes, and assist with the delivery of cross-organizational priorities. The position requires strong organizational skills, attention to detail, excellent communication abilities, and a service-oriented approach in a dynamic international environment. Main Responsibilities and Specific Tasks For the Network coordination: - Support the day-to-day administration, coordination, and communication of the GI-TOC Network. - Maintain and update Network membership records, databases, and related materials. - Support member engagement activities, including communications and social media coordination. - Coordinate membership review and admissions processes, including due diligence and committee support. - Assist with the implementation and development of Network initiatives and activities. For the Governance and Executive Office coordination: - Support the organization and administration of governance and senior management meetings. - Prepare, consolidate, and manage governance documentation, records, and meeting materials. - Coordinate internal inputs for Board papers, briefings, and executive documents. - Maintain governance calendars, compliance trackers, and key organizational records. - Support fundraising coordination processes and the maintenance of organizational fundraising tools. - Assist with Executive Office operations, Vienna office management, and cross-organizational coordination. - Provide additional support to leadership and governance functions as required. Required Skills and Experience The successful candidate will be able to demonstrate the following experience and skills: - At least 1-3 years of relevant professional experience in administration, project coordination, executive support, office management, or a similar role, preferably in an international environment. - Fluency in English and German is required; French would be an asset. - Strong organizational skills, with the ability to manage multiple tasks, deadlines, and competing priorities. - Excellent attention to detail and ability to maintain accurate records, databases, and documentation. - Strong communication and stakeholder management skills, with the ability to coordinate across teams and engage professionally with internal and external partners. - Proficiency in Microsoft Office Suite and experience using databases, CRM systems (e.g. Salesforce), and digital collaboration tools. - Ability to draft and format correspondence, meeting notes, reports, and briefing materials. - Proactive, reliable, and able to work both independently and collaboratively in a fast-paced environment. - Discretion and professionalism in handling sensitive and confidential information. - Strong problem-solving skills, adaptability, and willingness to learn new systems and processes. GI-TOC operates a flexible working environment and encourages staff to achieve a suitable work-life balance and supports professional development and learning. Only short-listed candidates will be contacted. The Global Initiatives makes use of BambooHR's ATS system to receive and review your application. All correspondence related to your application will be sent via our domain globalinitiative.bamboohr.com.

Governance and Administration Assistant

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