Welcome to the NHC 24/7 Team! Looking for an exciting career in the disaster restoration industry? Look no further! As a valued team member at NHC 24/7, you will gain the knowledge, skills, and certifications needed to excel in various career opportunities. At NHC 24/7, we offer the following benefits: - Group Insurance - Annual Boot Allowance - Company-Provided Work Clothing - Premiums for Various Types of Work We are currently recruiting for the following position: - Mitigation Crew Lead If you meet the following requirements and would like to join our team, contact us today! Role Duties and Expectations Provide Administrative Support to HR Management - Perform general administrative duties, including filing, photocopying, scanning, and data entry. - Prepare and send employee acknowledgment and sign-off forms for review and signature. - Process employee requests and direct inquiries to the appropriate staff members. - Record daily employee attendance and time-off requests in BambooHR. - Coordinate employee vacation requests, obtain approval from the appropriate managers and company owner as required, and communicate updates to HR management. - Send employee benefits information and enrollment documents when applicable. - Maintain accurate, organized, and confidential employee records. Assist with Full-Cycle Recruitment and Selection - Create new job descriptions and update existing descriptions as required. - Post and manage job openings on recruitment platforms such as Indeed. - Maintain and update recruitment tracking systems. - Review applications, screen potential candidates, and conduct initial candidate pre-screening. - Coordinate and schedule interviews with candidates and hiring managers. - Prepare interview documents and related materials. - Prepare employment offer letters and employment contracts. Coordinate Employee Onboarding - Coordinate employee start dates and orientation schedules with supervisors. - Notify relevant departments and staff members of new hires. - Prepare and assign onboarding packages to new employees. - Create employee profiles in BambooHR and Citation Canada. - Send employment contracts and required onboarding documents for completion and signature. - Ensure all required employee documentation has been received, completed, and properly filed. - Coordinate and participate in new employee orientations, including workplace tours. - Notify IT when a company email account, cellphone, or computer is required. - Request alarm codes and appropriate building access permissions. - Inform the Finance Department when a company credit card needs to be ordered or when an employee needs to be added to the company's vehicle insurance policy. - Prepare employee clothing, personal protective equipment (PPE), and other required onboarding supplies. - Assign mandatory onboarding training and follow up to ensure completion before the required deadlines. - Provide new employees with the necessary information and resources to begin their employment. Coordinate Employee Offboarding - Prepare and coordinate employee offboarding procedures. - Communicate with departing employees regarding the return of company property, including clothing, equipment, keys, and electronic devices, and follow up as required. - Coordinate final payroll information with the Finance Department, including outstanding wages and applicable employment entitlements. - Provide the Finance Department with the necessary information for preparation and issuance of the Record of Employment (ROE). - Coordinate the deactivation of employee profiles and removal of access to company systems, email accounts, and facilities. - Ensure all relevant offboarding documentation is properly filed in the employee's personnel record. Assist with Employee Discipline and Employment Termination - Prepare disciplinary documentation, including verbal warning records, written warnings, and suspension letters, as directed by management. - Draft employment termination letters as required. - Follow up with employees and supervisors to obtain acknowledgment and signatures on disciplinary documents. - Document incidents, performance concerns, and disciplinary notes provided by supervisors. - Maintain accurate records of disciplinary actions, related communications, and supporting documentation in employee personnel files. - Assist HR management with administrative follow-up throughout the disciplinary process. WSIB and Workplace Incident Administration - Ensure employees complete workplace incident report forms as soon as possible following an incident. - Collect, organize, and maintain relevant workplace incident documentation. - Complete and submit the Employer's Report of Injury/Disease (Form 7) through the WSIB online portal when required. - Coordinate administrative follow-ups with employees, supervisors, and management regarding workplace incidents and WSIB matters. Training and Certification Coordination - Maintain employee training records and the certification compliance calendar, including training completion dates and certificate expiry dates. - Coordinate and schedule mandatory employee training and required refresher courses. - Coordinate IICRC training and track the Continuing Education Credits (CECs) required to maintain certifications. - Coordinate asbestos-related training and maintain required Ministry of Training, Colleges and Universities (MTCU) documentation. - Monitor and coordinate the renewal of required certifications, including Working at Heights (WAH), WHMIS, and IICRC continuing education requirements. - Follow up with employees regarding outstanding or expiring mandatory training. - Ensure completed training certificates and supporting documentation are properly recorded and filed in employee personnel records. Employee Performance Reviews and Evaluations - Track employee probationary periods and annual performance review dates. - Remind supervisors and managers of upcoming and overdue probationary assessments and annual performance reviews. - Prepare performance evaluation forms and send them to employees for completion. - Coordinate performance review meetings between employees and supervisors. - Participate in performance review meetings when required. - Follow up on outstanding evaluations and required signatures. - Save completed performance evaluations in the appropriate employee personnel files. Organize and Maintain Company Policies and Procedures - Update company policies and procedures based on approved changes. - Format, organize, and maintain company policy documents to ensure consistency and professionalism. - Distribute updated policies and acknowledgment forms to employees when required. - Follow up to ensure employees have reviewed and signed the necessary documents. - Maintain properly organized records of company policies and employee acknowledgments. Maintain HR Inventory and Employee Supplies - Conduct regular inventory checks of employee clothing, PPE, and other HR supplies. - Maintain accurate inventory records, update tracking spreadsheets, and monitor stock levels. - Prepare and coordinate clothing and supply orders as required. - Organize and distribute employee clothing and equipment. - Maintain records of company-issued clothing and equipment. Employee Events and Recognition - Plan and coordinate the company's annual holiday party, including venue arrangements, entertainment, invitations, and employee attendance tracking. - Coordinate the selection, purchase, and distribution of employee gifts for company events and special occasions. - Prepare and distribute the annual Employee of the Year voting forms and track employee participation. - Coordinate the ordering of employee recognition plaques, including the Employee of the Year award and service anniversary plaques for employees celebrating 10 and 20 years of employment. - Communicate with vendors to coordinate pricing, orders, personalization, and delivery of employee recognition items. Additional Administrative Responsibilities Provide Administrative Support to Operations and Project Managers - Assist the Operations Department with daily administrative and scheduling activities. - Prepare and organize work orders for daily operations. - Contact clients to schedule, confirm, reschedule, or cancel appointments. - Enter and update appointments in the company scheduler. - Maintain accurate job notes and status updates in the scheduling system. - Communicate with contractors and follow up by email regarding job updates, scheduling, and outstanding information. - Prepare and send Encircle Report - Prepare complete reports regarding affected contents and submit them to the appropriate contractor or authorized party for review and disposal approval. - Upload work authorization forms and non-restorable contents disposal authorization forms to Encircle for client review and signature. - Follow up on outstanding client authorizations and approvals. - Provide administrative and coordination support to Project Managers as required. - Assist with other operational administrative tasks to support daily workflow. General Administrative Support - Provide administrative support to other departments during employee vacations or absences. - Assist the Accounting Department with various administrative tasks as needed. - Assist with preparing reports for management. - Record meeting minutes when required. - Participate in company committees and special projects. - Perform other related duties as assigned. Requirements - Experience with data entry - Experience with administrative work - Bilingual (English and French) - Valid driver’s license - Clean criminal record check before start date - Strong organizational skills - Excellent teamwork skills - Experience working in an office environment - Strong written and verbal skills in both French and English to communicate with all levels of the executive team, colleagues and employees - Computer literacy, including effective working skills of MS Word, Excel, PowerPoint and e-mail required - Excellent time management skills - Politically and culturally sensitive - High level of discretion with sensitive and confidential information Working Conditions - Fast paced environment - Multi-Tasking - Sitting and working at a computer for an extended period of time - Staff of 50+ employees - Overtime if needed - Construction oriented company with disruptive environment at times - Casual dress - On-site parking - Weekly direct deposit pay

HR Generalist

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